FAQs

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Hosted Buyer FAQs

Buyer Commitments

Who can be a hosted buyer? 

  • Senior professional with decision making authority from electric utility companies or independent power producers based in Asia 

  • And your job function should not be promoting your organisation and/or developing business internationally 

What am I committing to if I come as a hosted buyer? 

As a hosted buyer, you are committing to 

  • Attend Enlit Asia 2023 on 14-16 November in Jakarta  

  • Make yourself available for 8-10 pre-scheduled face-to-face meetings with exhibitors  

  • Join a guided VIP tour of the exhibition 

As a hosted buyer, how long do I have to be at the show? 

Hosted buyers are expected to be on the show floor for two of the three show days, 14-16 November 2023.

What is the cost to attend as a hosted buyer? 

It is complimentary to attend Enlit Asia 2023 as a hosted buyer, and as a hosted buyer you can take advantage of: 

  • Economy flights to/from Jakarta 

  • Transfer to/from Jakarta airport 

  • Accommodation 2-3 nights depending on your location and flight availability 

  • Hotel buffet breakfast each morning 

  • Lunch on event days  

  • Welcome gift upon arriving at the event 

  • VIP Pass with priority access at the event 

  • Unlimited access to the business matching platform 

  • Exclusive invitation to networking functions 

  • Access to the VIP lounge 

  • Personalised meetings onsite 

 What is not included in the cost of attending as a hosted buyer? 

The below costs are not included in the hosted buyer programme: 

  • Additional accommodation over and above the nights covered by event organiser (see travel and accommodation section below) 

  • Meals outside those provided in the catering provisions 

  • Personal extras at the hotel eg. extra meals, snacks, mini bar etc., these will be settled by you on departure from the hotel 

  • Taxis or transport if arriving outside the nominated hosted buyer dates and times 

  • Visa application costs 

  • Travel insurance 


Application Process

What is the application process? 

  • Anyone can apply via the application link on our website if they feel they meet the assessment criteria. Invitations are also distributed from our database. 

  • If you receive an invitation and you'd like to be a hosted buyer, complete the online application form.  

  • Once the application is received, the hosted buyer team will check and verify the information provided to ensure we're attracting quality buyers to the event. Reference checks will be undertaken if necessary, and you may be contacted to provide more information. You may think this is a long process however, as you can imagine, it is costly to host our buyers, and we need to ensure that we are providing our exhibitors with quality buyers with purchasing power. 

  • Some applications will be quicker to process than others, for example applications from the larger and well-established electric utility or IPP companies are usually quick to process and can be turned around in a day or two. Other applications can take much longer to verify (as per above), especially in peak periods where lots of applications are being received all at once, or if referee information is being sought. 

  • If your application is approved, you will receive an email with instructions to read and accept the Terms and Conditions (T’s & C’s) for being hosted. 

  • Once the T’s & C’s are signed off, you will receive an email confirming your application, together with an indication of the next steps in the process, for example flight information or exhibitor preferences for one-to-one meetings, dietary requirements etc. 

  • If your application does not meet our assessment criteria you will be notified and invited to register as a self-funded attendee. 

How is the application assessed? 

  • Successful applicants will meet the necessary criteria as laid out in the Hosted Buyer application process. 

  • Follow-up enquiries from Enlit Asia will be made where necessary to further support the application. 

What is the cut-off date for applications? 

  • The very last day we will accept applications will be Monday, 31 July 2023 – without exception. 

How many applications do you accept? 

  • We have a limited number of positions available for hosted buyers. Please do not delay your application or you risk missing out on attending Enlit Asia as a hosted buyer! 

What happens if my application is unsuccessful? 

  • If your application does not meet our assessment criteria, or you unsuccessful for other reasons, you will be notified and invited to register as a self-funded attendee.

How will I be matched with exhibitors for pre-arranged meetings? 

Based on your company, your position and the information you have provided during the application process, you will be matched with our exhibitors using our business matching platform.  

We will then share your basic information (title, company) with our exhibitors who will then invite you to meet during the event at a time convenient to both parties. 

Can I share my appointments with a colleague? 

  • No. If there are two of you from the same company we would prefer for you to have your own personalised appointment schedules in order to share yourselves around amongst the 200+ exhibitors. 


Accommodation

Is accommodation provided for buyers? 

  • Yes, hosted buyers will receive complimentary accommodation at a 4 or 5-star hotel in Jakarta within close proximity to ICE, where the event will take place. 

  • Additional nights will be at the individual buyer’s personal expense. 

Is breakfast at the hotel included for buyers? 

  • Yes, a buffet breakfast in the hotel restaurant is included with accommodation. Any in-room dining, breakfasts, other meals or snacks, mini-bar etc., will be at your own expense and paid direct to the hotel.

Can I extend my stay in Jakarta? 

  • Yes. You may extend your stay in Jakarta at your own expenses. 

Can I choose the hotel where I’d like to stay?

  • No. If everyone could choose their own hotel, then we’d have everyone choosing the most popular, well-known international 5-star properties and the lesser-known properties could have none, or very few requests. Your accommodation is covered by the event organiser and to be fair to our hotel partners, the hosted buyer team will allocate each buyer to a hotel. This is done once the applications have closed and we know exactly how many buyers are attending Enlit Asia and exactly how many rooms are required from the blocks we have negotiated with hotels. It is not an option to swap hotels after they have been allocated by the hosted buyer team. 

When will I be notified about my accommodation? 

  • Buyers will be notified of their accommodation in September 2023. We allocate accommodation once the applications have closed and we know exactly how many buyers are attending and exactly how many rooms are required from the blocks we have negotiated with our partner hotels.


Flights

Are flights included for hosted buyers? 

  • Flight costs are included for hosted buyers. More information will be provided once your hosted buyer application has been confirmed. 


Exhibitors 

Where can I view a list of exhibitors at Enlit Asia 2023? 

  • The exhibitor list will be made available soon!

Passport & VISAS

What are the passport and visa requirements for travel to Indonesia? 

  • For latest travel requirements to Indonesia, please click here  
  • E-Visa application for non-exempted countries can be done here 

Terms & Conditions 

Where can I view the hosted buyer terms and conditions? 

  • Full Terms & Conditions (Ts & Cs) will be provided once your application has been approved. Much of the information contained in the Ts & Cs document has been outlined in these FAQs. Once you have understood and signed the terms and conditions your hosted buyer status will be confirmed. 


Cancellation Policy

What if I have booked and I can no longer attend? 

  • You must notify the hosted buyer manager immediately (see contact details below). There are penalties if you cancel after 31 August 2023 and these are fully outlined in the Ts & Cs which will be provided once your application has been approved.


Contact & More Information

Who do I speak to if I have more questions about the hosted buyer programme?

  • Once your participation has been confirmed you can access the Hosted Buyer Hub to find answers to most of your questions. If you have any additional queries please contact our hosted buyer manager, Elisa Cruz at: elisa.cruz@clarionevents.com 

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